Aigentiq GmbH
Invalidenstraße 65
10557 Berlin
Germany
Phone: +49 (0)30 6293 9194
E-mail: info@aigentiq.com
Website: www.aigentiq.com
We take the protection of your personal data very seriously. This Privacy Policy explains how we process personal data when you visit our website www.aigentiq.com, contact us, register for events, apply for a job, or otherwise interact with us.
We process personal data in accordance with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws.
1. Controller
The controller responsible for data processing on this website is:
Invalidenstraße 65
10557 Berlin
Germany
Phone: +49 (0)30-62939194
E-mail: info@aigentiq.com
Website: www.aigentiq.com
2. Data processing when visiting our website
Our website is built and hosted using Framer (Framer B.V., the Netherlands). Framer provides the technical infrastructure to deliver our web pages to your browser. In doing so, Framer may process the data described below on our behalf as a processor within the meaning of Art. 28 GDPR. Further information on Framer can be found here: https://www.framer.com/privacy/
2.1 Server log files (necessary for technical operation)
When you visit our website, we automatically collect and store certain information in so-called server log files. This may include:
Browser type and version
Operating system used
Referrer URL (the page you visited before ours)
Pages and files accessed on our website
Date and time of access
IP address (in shortened form where possible)
Internet service provider of the accessing system
We do not use these data to identify you as an individual. They are required to:
Legal basis: Art. 6 (1) (f) GDPR (our legitimate interest in the secure and technically error-free operation of our website).
Log files are stored only as long as necessary for these purposes and then deleted or anonymised.
3. Cookies, ConsentBit and similar technologies
3.1 General information about cookies
Our website uses cookies and similar technologies (such as localStorage and scripts). Cookies are small text files that are stored on your device (e.g. computer, smartphone, tablet) when you visit a website.
We distinguish between:
Strictly necessary (essential) cookies
Required for the basic technical operation of the website and for managing your cookie/consent preferences. These do not require your consent.Non-essential cookies and technologiesUsed for analytics, statistics or to improve user experience. These are used only if you give explicit consent via our consent tool (ConsentBit).
You can find further details in this Privacy Policy and, if available, in a separate Cookie Policy.
3.2 ConsentBit – Consent Management and Analytics
We use ConsentBit as our consent management platform and for privacy-friendly analytics on our website.
Provider: ConsentBit (ConsentBit ApS or the respective entity operating the service) – further information can be found in ConsentBit’s privacy documentation: https://www.consentbit.com (see privacy / data protection section there).
3.2.1 How ConsentBit works
When you first visit our website, ConsentBit displays a consent banner. Via this banner you can:
Accept all categories of cookies/technologies
Reject all non-essential categories
Select specific categories (e.g. “Analytics & Statistics”)
Your selection is stored so that we can remember your preferences on future visits. You can change or withdraw your consent at any time:
via the “Cookie Settings” or similar link/button on our website, or
by adjusting your preferences in the ConsentBit interface.
The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
3.2.2 Categories managed by ConsentBit
Depending on our configuration, ConsentBit may manage, for example:
Essential – technically required for the website (no consent required)
Analytics & Statistics – used to measure and improve website usage (consent required)
Further categories – only if explicitly mentioned in the banner / settings
The exact categories and individual tools are listed in the ConsentBit banner and settings interface.
3.3 Strictly necessary cookies (no consent required)
These cookies and similar technologies are required for the proper functioning of our website and for the consent management itself. They cannot be disabled via the consent banner.
Examples:
ConsentBit configuration / state
Purpose: Stores your consent choices (e.g. which categories you accepted or rejected) and ensures that the banner is displayed correctly.
Storage: Cookie and/or localStorage entry on your device.
Legal basis: Art. 6 (1) (f) GDPR (our legitimate interest in providing a secure, user-friendly website and documenting user consents).
Without these technologies, parts of the website and the consent management system would not function correctly.
3.4 Analytics & statistics via ConsentBit and Google Analytics (only with consent)
If you give your explicit consent to the Analytics & Statistics category in ConsentBit, we use privacy-friendly analytics functions provided via ConsentBit and/or Google Analytics to understand how visitors use our website and to improve our content and user experience.
We use Google Analytics with IP anonymisation enabled (where supported), so that your IP address is shortened within the EU/EEA before transmission to Google.
Provider:
Google Ireland Limited
Gordon House, Barrow Street
Dublin 4, Ireland
For some processing, data may also be transmitted to Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Further information on data protection at Google / Google Analytics:
https://policies.google.com/privacy
https://policies.google.com/technologies/partner-sites
3.4.1 Data processed for analytics (with your consent)
Depending on configuration, the analytics function may process in particular:
Pages visited and sub-pages accessed
Time and duration of visits
Click paths and interactions on the website
Browser type and version
Operating system used
Screen resolution
Referrer URL (previously visited page)
IP address, which may be shortened/anonymised depending on configuration
Where technically and contractually possible, we configure analytics via ConsentBit to be privacy-friendly (e.g. IP masking/anonymisation, no cross-site tracking).
3.4.2 Legal basis and withdrawal of consent
Legal basis: Art. 6 (1) (a) GDPR (your consent via ConsentBit).
You can withdraw your consent at any time with effect for the future by opening the “Cookie Settings” on our website or using the relevant function provided by ConsentBit and disabling the “Analytics & Statistics” category (or comparable label).
The lawfulness of processing based on your consent before its withdrawal remains unaffected.
3.4.3 No profiling for marketing purposes
We do not use analytics data obtained via ConsentBit for automated decision-making or for the creation of detailed marketing profiles. We do not link analytics data with other data sets in a way that would permit profiling of individual users for advertising purposes.
4. Marketing and LinkedIn Insight Tag / LinkedIn Tag Manager (only with consent)
If you give your explicit consent in the Marketing category in ConsentBit, we use the LinkedIn Insight Tag (also referred to as LinkedIn Tag Manager) to measure the success of our LinkedIn advertising campaigns and to display relevant ads to you and similar audiences on LinkedIn.
Provider:
LinkedIn Ireland Unlimited Company
Wilton Plaza
Wilton Place
Dublin 2
Ireland
Further information on data processing by LinkedIn:
https://www.linkedin.com/legal/privacy-policy
https://www.linkedin.com/legal/cookie-policy
4.1 Data processed by LinkedIn Insight Tag
When the LinkedIn Insight Tag is active, LinkedIn can collect in particular:
Your LinkedIn user ID (if you are a member and logged in)
URL visited, referrer URL
IP address (shortened or hashed where applicable)
Device and browser characteristics
Timestamp
Information about conversions (e.g. completion of a form) in connection with our ads
These data enable us to evaluate our LinkedIn campaigns and to build anonymous reports about website audiences and ad performance. We do not see your individual LinkedIn profile or identity in this context; we receive only aggregated reports from LinkedIn.
4.2 Legal basis and deactivation
Legal basis: Art. 6 (1) (a) GDPR (your consent via ConsentBit in the “Marketing” category).
You can withdraw your consent at any time for the future by changing your cookie settings in ConsentBit and disabling “Marketing”.
Independently of this, LinkedIn members can control the use of their data for advertising purposes in their LinkedIn account settings: https://www.linkedin.com/psettings/
If you do not consent to the use of the LinkedIn Insight Tag, it will not be loaded, and no corresponding data will be transmitted.
5. Contacting us (contact form / e-mail / “Fillout” forms)
If you contact us by e-mail or via a contact form on our website, we process the personal data you provide, such as:
Name
E-mail address
Company (if provided)
Other information that you include in your message
We use this data solely to process your enquiry and to respond to you.
We also use Fillout (Fillout, Inc. or the respective operator) as a form service for certain forms (e.g. demo requests, contact, event registration). When you submit a Fillout form embedded on our website, your entries are transmitted to Fillout’s servers and stored there on our behalf.
Provider information and privacy details:
https://www.fillout.com (see privacy / data protection section)
Legal basis:
Art. 6 (1) (b) GDPR (performance of a contract or pre-contractual measures) where your enquiry relates to a contract, or
Art. 6 (1) (f) GDPR (our legitimate interest in handling general enquiries efficiently and using professional form tools).
Data from contact and Fillout forms are stored as long as necessary to process your request and then deleted, unless statutory retention obligations require a longer storage period.
6. Event registrations
You can register for events organised by us via our website (including via Fillout forms, where applicable).
6.1 Data collected
First name and last name
E-mail address
Company (optional)
Position (optional)
Telephone number (optional)
Event title and date
Time of registration
6.2 Purpose of processing
Administration of your participation in the event
Sending confirmations, reminders and event updates
Communication with you regarding the event (e.g. changes, follow-up information)
6.3 Legal basis
Art. 6 (1) (b) GDPR (performance of a contract / organisation of the event).
6.4 Recipients
Your data are processed internally by Aigentiq GmbH. We only pass on your data to third parties if this is necessary for the execution of the event (e.g. to the event venue or partners) and we will inform you separately where appropriate. If Fillout is used for event registration, Fillout acts as a processor under Art. 28 GDPR.
6.5 Storage period
We store event registration data for up to 12 months after the event has taken place, unless statutory retention obligations (e.g. under tax or commercial law) require longer storage. After that, the data are deleted or anonymised.
7. E-mail communication and productivity tools (Microsoft 365 and Google Sheets)
7.1 E-mail communication via Microsoft 365
We use Microsoft 365 for our e-mail communication (e.g. responses to enquiries, event communication, general correspondence).
Provider:
Microsoft Corporation
One Microsoft Way
Redmond, WA 98052-6399
USA
Data processed
E-mail address of sender and recipient
E-mail content
Time and date of messages
Technical metadata (e.g. IP address of the sending server)
Legal basis
Art. 6 (1) (b) GDPR (performance of a contract / communication in a contractual context)
Art. 6 (1) (f) GDPR (our legitimate interest in professional and secure e-mail communication)
Safeguards and data protection
Microsoft 365 is configured in line with GDPR requirements.
For any data transfers to third countries (e.g. USA), appropriate safeguards such as EU Standard Contractual Clauses are used.
We have concluded a data processing agreement with Microsoft in accordance with Art. 28 GDPR.
Further information: https://privacy.microsoft.com/de-de/privacystatement
7.2 Data storage and collaboration via Google Sheets
For internal data storage and collaboration (e.g. managing contact lists, event participants, or internal planning information), we may use Google Sheets, a service provided by Google Workspace.
Provider:
Google Ireland Limited
Gordon House, Barrow Street
Dublin 4, Ireland
For some processing, data may also be transmitted to Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Where personal data (e.g. names, e-mail addresses, event details) is stored in Google Sheets, Google acts as our processor under Art. 28 GDPR.
Legal basis:
Art. 6 (1) (f) GDPR (our legitimate interest in using efficient, secure and collaborative productivity tools to manage our operations and customer interactions). Where the data in question relates directly to contractual relationships (e.g. participants of an event), Art. 6 (1) (b) GDPR may also apply.
Appropriate safeguards for transfers to third countries (such as EU Standard Contractual Clauses) are in place. Further information on Google’s data protection: https://policies.google.com/privacy
8. Applications and application process
If you apply to us (e.g. by e-mail or via other channels we provide), we process the data you submit in connection with your application. This may include:
Name and contact details
CV, cover letter, references and certificates
Salary expectations and availability (if provided)
Any further information you voluntarily provide
8.1 Purpose and legal basis
Purpose: Assessment of your application, communication with you, and potential conclusion of an employment contract.
Legal basis: Art. 6 (1) (b) GDPR (pre-contractual measures) and, where applicable, § 26 German Federal Data Protection Act (BDSG).
8.2 Storage period
If an employment contract is concluded: we store your data for the duration of the employment relationship and in accordance with statutory retention periods.
If we do not offer you a position: your application data will generally be deleted 2 months after completion of the application process, unless there are legitimate interests (e.g. proof obligations in the event of claims under the German General Equal Treatment Act – AGG) that require longer storage.
9. Routine deletion and blocking of personal data
We process and store your personal data only for the period required to achieve the purpose of storage or as long as this is required by laws or regulations to which we are subject.
If the purpose of storage no longer applies or if a statutory retention period expires, the personal data are routinely blocked or deleted in accordance with the legal requirements.
10. Legal bases for processing
Depending on the specific processing activity, we rely in particular on the following legal bases:
Art. 6 (1) (a) GDPR – Consent
For example, for analytics and statistics via ConsentBit and Google Analytics, for marketing technologies such as LinkedIn Insight Tag, and any other processing for which we explicitly request your consent (e.g. in the consent banner or forms).Art. 6 (1) (b) GDPR – Performance of a contract or pre-contractual measures
For example, for event registrations, application processes, demo requests and processing of enquiries that relate to contractual relationships.Art. 6 (1) (c) GDPR – Legal obligation
For example, retention obligations under tax or commercial law.Art. 6 (1) (f) GDPR – Legitimate interestsFor example, operation and security of the website (server log files, necessary cookies), handling of general enquiries, and use of professional IT infrastructure and collaboration tools (Microsoft 365, Google Sheets, Framer, Fillout).
Where processing is based on Art. 6 (1) (f) GDPR, our legitimate interests are always balanced against your interests, fundamental rights and freedoms.
11. Recipients and data transfers
We only share your personal data with third parties if:
this is necessary for the performance of a contract (Art. 6 (1) (b) GDPR),
we are legally obliged to do so (Art. 6 (1) (c) GDPR),
you have given your explicit consent (Art. 6 (1) (a) GDPR), or
the transfer is based on our legitimate interests and is permissible (Art. 6 (1) (f) GDPR).
If we use external service providers (e.g. hosting providers, IT support, ConsentBit, Framer, Google, Microsoft, LinkedIn, Fillout or other technical providers), they are carefully selected and, where they act as processors, are bound by contracts in accordance with Art. 28 GDPR.
If data are transferred to countries outside the EU/EEA, this will only take place if an adequate level of data protection is ensured (e.g. by adequacy decisions of the European Commission or EU Standard Contractual Clauses).
12. Your rights as a data subject
Under the GDPR, you have in particular the following rights with regard to your personal data:
Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (“right to be forgotten”, Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object (Art. 21 GDPR)
Right to withdraw consent (Art. 7 (3) GDPR)
Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)
